Terms of Service

1. Agreement

These Terms of Service (the “Terms”) are an agreement between you and Envisianote, Corp. (“Envisianote”, “we”, “us”) governing your use of the Envisianote web application, macOS application, and related services (together, the “Service”). By creating an account or using the Service you accept these Terms. If you do not accept them, do not use the Service.

Our Privacy Policy explains how we handle your data and forms part of these Terms.

2. The Service

Envisianote records and transcribes meetings you choose to record, and reads content from third-party services you choose to connect, in order to produce summaries, a daily briefing, and answers to questions about your own work. Features change as the product develops; we may add, modify, or discontinue functionality.

3. Your account

You must be at least 16 years old and able to enter into a binding contract. You are responsible for the activity that happens under your account and for keeping access to it secure. Tell us promptly at support@envisianote.com if you believe your account has been compromised.

If you use Envisianote on behalf of an organisation, you represent that you are authorised to accept these Terms for that organisation.

4. Your content

You keep all rights to the audio, transcripts, documents, and other material you provide or connect (“Your Content”). You grant us a limited licence to host, store, process, transmit, and display Your Content strictly as needed to operate the Service for you and to provide support you request. This licence exists so that we can run the product; it gives us no right to use Your Content for any other purpose.

We do not use Your Content to train our own machine learning models, and we do not sell it. Where Your Content is processed by the AI providers we use, it is processed under terms that prohibit training on it.

You are responsible for having the rights necessary to provide Your Content to us, including any rights belonging to your employer or to third parties.

5. Acceptable use

You agree not to:

• use the Service in violation of any law, or in violation of another person’s rights;
• upload content you have no right to upload, including confidential material you are not permitted to disclose;
• attempt to gain unauthorised access to the Service, other users’ data, or our infrastructure, or probe or test its security without our written permission;
• interfere with the Service’s operation, evade usage limits, or place unreasonable load on it through automated means;
• resell, sublicense, or provide the Service to third parties as a service of your own;
• reverse engineer the Service, except to the extent that restriction is prohibited by law.

6. Recording and consent

Envisianote records only when you start a recording. We provide the tool; we cannot know who is in your meeting or what the law requires where you are, and we do not obtain consent on your behalf. If you are unsure whether you may record a given conversation, do not record it.

7. Third-party services

When you connect Google, Slack, GitHub, Linear, or another service, your use of that service continues to be governed by that provider’s own terms, and you must have the right to grant us access to the content you connect. We are not responsible for third-party services, and a change or outage on their side may affect what Envisianote can do. You can disconnect any integration at any time.

8. AI-generated output

Envisianote does not provide legal, financial, medical, or professional advice, and its output is not a substitute for it.

9. Beta

Parts of the Service are offered in beta. Beta features may be unstable, may change substantially, and may be withdrawn. They are provided as-is, and we may impose or change usage limits on them. We will tell you before we remove a feature you depend on where we reasonably can.

10. Plans and payment

Paid plans are billed in advance on a recurring basis through our payment processor, Stripe. Unless stated otherwise, subscriptions renew automatically until cancelled, and fees are non-refundable except where required by law. You may cancel at any time from your account settings; cancellation takes effect at the end of the current billing period. We may change pricing, and will give at least 30 days’ notice before a change affects an existing subscription.

11. Our intellectual property

The Service — its software, design, and brand — belongs to us and our licensors. These Terms grant you a limited, non-exclusive, non-transferable right to use the Service while your account is in good standing, and nothing more. Feedback you send us may be used freely and without obligation.

12. Suspension and termination

You may stop using the Service and delete your account at any time. We may suspend or terminate your access if you breach these Terms, if your use puts the Service or other users at risk, or if we are required to by law. Where circumstances allow, we will give you notice and a chance to fix the problem first.

On termination your right to use the Service ends and we delete your content as described in the Privacy Policy. Export anything you want to keep before you delete your account.

13. Disclaimers

The Service is provided “as is” and “as available”. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or that its output will be accurate.

Some jurisdictions do not allow the exclusion of certain warranties, so parts of this section may not apply to you.

14. Limitation of liability

To the fullest extent permitted by law, neither party is liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenue, or data, arising out of or relating to the Service, even if advised of the possibility.

Our total aggregate liability arising out of or relating to these Terms or the Service is limited to the greater of the amounts you paid us in the twelve months before the event giving rise to the claim, or one hundred US dollars.

Nothing in these Terms excludes liability that cannot lawfully be excluded, including for fraud, death, or personal injury caused by negligence.

15. Indemnity

You agree to indemnify and hold us harmless from claims, damages, and reasonable costs arising from Your Content, from your use of the Service in breach of these Terms, or from your failure to obtain a consent required to record a conversation.

16. Changes to these Terms

We may update these Terms. When we make a material change we will update the date at the top of this page and give notice in the application before it takes effect. Continuing to use the Service after that means you accept the updated Terms. If you do not accept them, stop using the Service and delete your account.

17. Governing law

These Terms are governed by the laws of the State of Delaware, United States, without regard to its conflict of laws rules, and the courts of that jurisdiction have exclusive jurisdiction over disputes arising from them. Nothing here deprives you of the protection of mandatory consumer law in your country of residence.

18. General

These Terms, together with the Privacy Policy, are the entire agreement between us regarding the Service. If a provision is found unenforceable, the rest remains in effect. Our not enforcing a provision is not a waiver of it. You may not assign these Terms without our consent; we may assign them in connection with a merger or acquisition.

19. Contact

Questions about these Terms: support@envisianote.com.